How to Back Up Your Gmail Account

This post guideyou how to download an archive file that contains all of your Gmail information to your computer. Unfortunately, you can’t back up your Gmail account from within the mobile app.

Step 1: Open your Google Account page. All of your Google account settings and information are stored here.

If you aren’t signed into your Google account, click Sign in in the top-right corner of the screen, enter your email address and password, and click Sign in.

How to Back Up Your Gmail Account

Step 2:  Click Personal info & privacy. It’s in the middle-center of the page.

How to Back Up Your Gmail Account

Step 3: Click Control your content. You’ll see this option under the “Personal info & privacy” heading in the far-left side of the screen.

How to Back Up Your Gmail Account

Step 4: Click Create Archive. It’s below the “Download your data” section on the right side of the


How to Back Up Your Gmail Account

Step 5: Select each aspect of your Google account you wish to back up. By default, everything here is selected.

  • Even if you don’t want to download everything, make sure the switch to the right of “Mail” is selected before continuing.
  • You’ll see a downward-facing arrow to the right of “All mail”–clicking it will allow you to choose between downloading all of your mail and selecting specific labels to download only emails with those labels attached.

How to Back up your Gmail Account

Step 6:  Click Next. It’s at the bottom of the screen.

How to Back Up Your Gmail Account

Step 7: Make sure “.zip” is selected. You’ll see this option below the “File type” heading near the top of this page.

ZIP files can be opened on nearly any computer simply by double-clicking them. They also take up less space than the other file options in the “File type” menu

How to Back Up Your Gmail Account

Step 8: Click the box under the “Archive size (max)” heading. Doing so will prompt a drop-down menu with different maximum download sizes:






How to Back Up Your Gmail Account

Step 9: Click a download size. Anything larger than your selected file size will carry over into a new file.

For example, if you choose “4GB” but your file is 6GB, you’ll end up downloading two files: a 4GB file and a 2GB file.

How to Back Up Your Gmail Account

Step 10: Click the box beneath the “Delivery method” heading. You’ll see several ways of receiving your backup file here:

  • Send download link via email – Receive a link for the download file in your current Gmail address. Clicking the link will prompt your file to download.
  • Add to Drive – Place the download file in Google Drive. Doing so will take up Google Drive storage.
  • Add to Dropbox – Place the download file in your connected Dropbox account (if you have one).
  • Add to OneDrive – Place the download file in your connected OneDrive account (if you have one).

How to Back Up Your Gmail Account

Step 11:  Click a delivery method. Keep in mind your maximum archive size when you do this, since your download file might be too large for cloud storage.

How to Back Up Your Gmail Account

Step 12: Click Create archive. Doing so will begin backing up your Gmail account to your selected file type.

Depending on how many emails you have, this process may take hours (or even days) to complete.

How to Back Up Your Gmail Account

Your gmail account has been backed up successfully. Good lucky! gmail login


Export Gmail Contacts into CSV File

Here is the tutorial to help you export Gmail contacts into CSV file:

  1. Sign in to Gmail.
  2. Current version of Google Contacts doesn’t support exporting contacts. So you have to go to “old Google Contacts” to do so.
    old google contacts
  3. Click More in the top menu of your Address book, select “Export…” in the dropdown menu. If you don’t want to export all the Contacts but some of them, check the box in each contact to select, click More, then select “Export…”.
    export contacts
  4. Select the format in which you’d like to export your contacts’ information. Note that some formats can make some contact information lost.
    • To transfer contacts between Google Accounts, use the Google CSV format.
    • To transfer contacts to Outlook, Yahoo! Mail, Hotmail, or various other apps, use the Outlook CSV format.
    • To transfer contacts to Apple Address Book, use the vCard format.

    export contacts format

  5. Click Export.
  6. Choose a location to save your file, and click Save. Wait a few seconds and your contacts will be imported and ready to use. gmail login

How to delete your gmail account

This article will cover how to delete your gmail account. To delete your gmail account follow the steps below.

How to delete your gmail account

1. Sign in to your account and head to the My Account. Under the section labeled Account Preferences, click on the option that reads Delete your account or services:

How to delete your gmail account

2. Select on Delete products:

How to delete your gmail account

3. All of your active Google accounts will be listed here. Click on the Gmail option and then follow the onscreen instructions:

How to delete your gmail account

4. Select Remove Gmail permanently and verify your selection. You will be asked to provide a new primary email address with which to log in to other Google services (i.e. YouTube, Blogger).

Once you’ve confirmed your selection, you will be sent an email from Gmail with the subject Gmail Removal Confirmation. Click on the link to reconfirm your account removal, and then click on Verifyto finalize the removal.

Your Gmail account will be removed from the server with 48 hours. Once you delete your gmail account, the messages will be permanently deleted. You can no longer access them in Gmail.

People who mail your old Gmail address will receive back a delivery failure message. gmail login

How to create an email signature

Leaving a lasting impression is hard. Doing it at the end of an email is even harder.A strong email signature is attention-getting, but professional. It’s not flashy, but it’s not bland either.

Here are the steps to create a signature on your email:

How to create an email signature

Step 1: Login to your Gmail account –>Select the “Settings” option on the drop down menu that appears –>Check out Gmail Sign In tutorial 

How to create an email signature

Step 2: Select the “General” tab on the horizontal menu at the top, scroll down to “Signature” section.

How to create an email signature

Step 3: Add the signature you would like to add in the text area provided with your preferredformatting options: a text, a link to your website, or an image, etc.

How to create an email signature

Step 4: Check the box below the text area so that your signature can be inserted in your message. This makes sure that your signature is posited right below your message.

How to create an email signature

Step 5: Scroll to the bottom of the page and click on “Save Changes” button and you’re done!

 So you have a signature for your email gmail login ! Good luck!

Gmail Canned Responses

Step 1: Activate Gmail Templates (aka Canned Responses).

Click the Settings gear in your Gmail’s toolbar -> Select Settings from the menu. Go to the Labs tab and make sure Enable is selected for Canned Responses.

Gmail Canned Responses
Enter a caption

Step 2: Save Canned Responses

Compose the email message that you would like to have as your canned response. Then click the down arrow on the bottom-right-hand corner of the compose window, hover over Canned responses, then click New canned response…

Gmail Canned Responses

Step 3: Insert Canned Responses Into Email

 Start a new email by hitting Compose, click the down arrow on the bottom-right-hand corner of the compose window, hover over Canned responses, then click on the canned response name  under the Insert section.

Gmail Canned Responses

 Good lucky! gmail login

Google Apps for Work

It includes Google’s popular services: Gmail, Google Drive, Google Hangouts, Google Calendar, and Google Docs.


Gmail in Google Apps for Work adds a number of features designed for business users:

  1. Custom email including the customer’s domain name.
  2. 15 GB of free storage, threaded conversations, robust search capabilities, and anapp-like interface.
  3. 99.9% guaranteed uptime with zero scheduled downtime for maintenance.
  4. Either 30 GB or unlimited storage shared with Google Drive, depending on the plan.
  5. Google Apps Sync for Microsoft Outlook.
  6. No advertising.
  7. 24/7 customer support
  8. Google Drive

Google’s file storage and synchronization service was released on April 24, 2012, a place where you can create, share, collaborate, and keep all of your stuff in cloud. As part of Google Apps for Work, Google Drive comes with additional features designed for business use:

  1. Either 30 GB or unlimited storage shared with Gmail, depending on the plan.
  2. Sharing controls that keep files private until customers decide to share them.
  3. Advanced audit and reporting.
  4. 24/7 customer support.

Google Hangouts
Google Hangouts allows up to 10 people for the consumer version and 15 people for the work version to join conversations from their computer or mobile device. Participants can share their screens, and view and work on things together. The Hangouts On Air service lets people stream live broadcasts to Google+, YouTube, and their websites.

  1. Up to 15 people for the work version could join conversations from their computers or mobile devices.
  2. 99.9% guaranteed uptime.
  3. ISO27001 and SOC 2 certification.
  4. 24/7 customer support.

Google Calendar
Google Calendar provides an online calendar service, designed to integrate with Gmail. It uses the iCal standard to work with other calendar applications. Helpful features of Google Calendar include:

  1. Share calendars with teammates and others to check availability.
  2. Overlay teammates’ calendars into a single view to set up the time when all the members are available.
  3. People can also use Google Calendar to see if meeting rooms or shared resources are free, and add them to events.
  4. Use the mobile app or synchronize with the built-in calendar on mobile devices.
  5. Publishing of calendars to the web, and integration into Google Sites.
  6. Simple migration from Exchange, Outlook, or iCal, or from .ics and .csv files.

Google Docs
Google Apps includes online editors for creating text documents or document file format, spreadsheets, presentations, and surveys: Google Docs & Spreadsheets.

  1. Google Docs, Sheets, Slides, and Forms work within any web browser or on any web-enabled mobile devices.
  2. Documents, spreadsheets, presentations, and surveys can be shared, commented on, and co-edited in real time.
  3. Additional features are various. Unlimited revision history, for example, is able to keep all changes saved in one folder and offline access that lets people work on their documents without internet connection.  gmail login

Prewritten Emails

You want to save time answering emails. Here is a list of pre-written email responses that you can save to apply gmail login

Prewritten Emails

  1. thanks for sharing that link with me (view plaintext).
  2. this website made me think of you (view plaintext).
  3. unsubscribe aggressively (view plaintext).
  4. unsubscribe politely (view plaintext).
  5. need advice (view plaintext).
  6. not interested, sorry (view plaintext).
  7. pay me back (view plaintext).
  8. cancel service and get refund (view plaintext).
  9. received task, will do later (view plaintext).
  10. grant a refund (view plaintext).
  11. it’s been a while, let’s catch up (view plaintext).
  12. reschedule appointment (view plaintext).
  13. sick and staying home from work (view plaintext).
  14. thanks for calling (view plaintext).
  15. apologize for problem / bug (view plaintext).
  16. apply for position (view plaintext).
  17. ask a question (view plaintext).
  18. break up with someone (view plaintext).
  19. following up (view plaintext).

Good job!